Privacy and Cookies

Contact Details and Introduction

We Medicines Management Solutions Ltd (MMS®) 6306082, Unit 16 Warren Park Way, Warrens Business Park, Enderby, Leicester, LE19 4SA are the data controller of any personal information you provide us and that we hold about you. We take the privacy of your data very seriously, our privacy policy explains how this data and the information supplied by you is managed compliant with the UK General Data Protection Regulation / UK GDPR and Data Protection Act 18.

You can contact us at any time regarding your data via email at enquiries@medicines-management.co.uk with the subject title 'Data Protection Officer’, via phone on 0116 2864441, or at Unit 16 Warren Park Way, Warrens Business Park, Enderby, Leicester, LE19 4SA.

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The type of information we have and why we have it

We hold personal information about you including:

• Your name and contact details including address, email addresses & contact numbers
• Photograph ID
• Verification documents such as copies of driving licence, passport, indemnity, utility bills
• Financial details
• Professional registration details
• Place of work, professional practice
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‍How we get the information and why we have it

We get this information from you when you:

• Contact us via the online form ‘contact us’
• Complete a service request form
• Complete the Clinical placement questionnaire (CPQ) or work scheduling related forms
• Provide your information to us for the purpose of recruitment
• Sign up to MMS® Connect Network
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We have this information so we can contact you for the following reasons:

• To allow us to communicate with you following the enquiry from yourself
• To allow us to communicate with you following the completion of any service request forms
• To allow us to communicate with you if you have agreed to connect to our network MMS® Connect
• To allow for recruitment, scheduling service activity and payroll

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‍What we do with the information

In completing the online forms you agree to us processing your data for the purpose of communication with yourselves.

If you agree to join our network MMS® Connect by ticking the ‘I agree’ box you consent to us contacting you with occasional updates, newsletters, information regarding our learning events, recruitment updates and any other information we feel may be of interest to you. This communication will be via email and / or telephone, mobile, social media messaging.

You may choose or change your mode of communication at any time. You may unsubscribe at any time by clicking the ‘unsubscribe’ link at the bottom of the email, alternatively you may send an email to enquiries@medicines-management.co.uk with the subject ‘unsubscribe’ or phone 0116 2864441 and request to unsubscribe.

In completing the CPQ and provision of any documents you allow us to process your application for recruitment and remain in contact with you as per contractual agreements.

We will continue to keep the information we have up to date, we will only process your data for the purpose outlined above. We do not sell or share this information with anyone for any other purpose. Your data is important to us and we have procedures in place to maintain your data securely.

Under the UK GDPR the lawful basis we rely upon for processing this information is legitimate interest.

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How we store your data

The data you provide in contacting us will be stored securely for a reasonable period to allow us to respond to your request. Your data for MMS® Connect will be collated and processed by staff within the UK only for the purpose of communicating with you in line with this policy unless you inform us otherwise or it is no longer required. We will endeavour to communicate with you annually to keep this information up to date.

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Your rights

Under data protection law you have rights including:

• Access – the right to access personal data (the right of subject access)
• Be informed – about the collection and use of their personal data
• Rectification - to have inaccuracies rectified
• Erasure - to have information erased (right to be forgotten in certain circumstances)
• Restrict processing – the right to restrict processing in certain circumstances
• Object processing – the right to object the processing of your personal data
• Data portability – The right to data portability allows individuals to obtain and reuse their personal data for their own purposes across different services.
• Automated processing - The right to not be subject to a decision based solely on automated processing

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Data Processing Activity

Whilst we are the data controller for all data you share with MMS, we are acting in the capacity of data processers when providing our services in relation to patient data. We rely upon further lawful basis to undertake this activity. This is clearly indicated within our confidentiality policies.

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Cookies

Our website uses cookies to help us provide you with the best experience from our website. It allows us to monitor and continuously improve our website for you. In general cookies are used to retain user preferences, store information for things like shopping baskets, and provide anonymised tracking data to third party applications like google analytics. For this purpose, these cookies are saved on your hard drive. We request your acceptance when you access our website. If you wish to remove these cookies, you can do this at any time by adjusting the settings via your browser. These cookies typically expire after 30 days.

You can view the Google Analytics privacy policy here: https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage

We do not use cookies to:

• Collect any personally identifiable information
• Collect any sensitive information
• Pass data to any third party

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Changes to our Privacy Policy

We reserve the right to make changes to our privacy policy to ensure we are compliant with any changes to regulation, new guidance, and law. If we do this, we will update our policy on here and where appropriate notify you via email